Imaging Process and Software
SAF Imaging will work with you to develop a document imaging solution that achieves the needs and challenges of your records management requirements.
The Document Imaging Process:
Document Acquisition: All documents can be safely picked up and transported to our secure local facility for processing, or can be processed onsite at your office.
Warehousing: All documents are inventoried and bar-coded upon receipt at our facility. Our advanced tracking system allows us and our clients to know exactly where valuable documents are at any time.
Document Preparation: All documents are thoroughly prepared for scanning - all staples, binders and fasteners removed - torn pages repaired, etc. Additional sheets added to facilitate auto indexing capabilities.
Image Capture: Our state-of-the-art scanners scan your documents converting every page and every graphic to digital images. Whether black and white, color, or grey scale, images are crisp and clear. The most common file output are tiff, pdf, and jpeg.
Image Enhancement: Our PaperFlow - software will electronically enhance your digital images to make them better than the originals! By applying these enhancements – all your documents will be clean and ready for retrieval. We can additionally perform color drop out for those awkward multi-color forms that were once difficult to read!
OCR and Text Processing: OCR is the process of extracting text from images. SAF Imaging uses top rated OCR applications that are extremely accurate in recognizing text, and allowing accurate search capabilities. Convert scanned images to full text data for retrieval and search capabilities. Also available is the option to export to additional formats such as PDF, Microsoft Word, ASCII Text, and Excel.
Quality Control: All images are electronically and physically verified to assure our valued clients that every image is captured and is equal to, or better than, the original paper document. The imaging process requires that strict quality control measures are implemented to preserve quality and accuracy. SAF Imaging utilizes both software based and workflow based procedures to ensure your information is safe and secure.
Features Include:
- Document preparation quality checks
- Scanning technician quality checks
- QC Flow software to evaluate image quality
- Project Manager quality review
- Page by page comparison of digital image to hardcopy paper (available upon request)
Image Indexing: Your individual retrieval requirements will be met by applying our advanced indexing software. Whether match and merge or specialized indexing - you can retrieve and view your digital documents to suit your individual requirements!
Storage and Retrieval: Once imaged, data can be stored in a variety of options. From CD/DVD, USB flash drive, portable hard drive, to being stored in an in-house records management system or an online web repository (recognizing more than 250 file types), SAF Imaging has a solution that provides efficient and secure access to your data.
Document Destruction: SAF Imaging offers optional National Association of Information Destruction (NAID) certified document destruction. This step is often the last when implementing a records management solution. Once the images have been verified, it usually makes sense to destroy the paper records.
From picking up your documents, to preparing, scanning and indexing, to delivering the finished product, and even securely destroying your files upon request, SAF Imaging provides a one stop solution for professional document imaging services.
SAF Imaging uses software by Digitech Systems to facilitate image capture, image enhancement, quality control, and storage and management of the final imaged documents. Using this time tested records management system, SAFImaging offers the software and services that deliver any document, anywhere, anytime!
Together, SAF Imaging and your organization will foster a relationship built on trust, to develop a records management solution that matches our reputation of professionalism, longevity, and credibility. |
